CRITICAL INCIDENT MANAGEMENT POLICY

The key to managing a critical incident is planning. Glencovitt N.S. has developed a Critical Incident Management Plan, outlining who will do what in the event of a tragedy.

Glencovitt N.S. aims to protect the well-being of its students and staff by providing a safe and nurturing environment at all times. The Board of Management, through Martina Mallon Principal has drawn up a Critical Incident Management Plan as one element of the school’s policies and plans.

Review and Research

The Critical Incident Management Team( CIMT) have consulted resource documents available to schools on www.education.ie and www.nosp.ie including:

  • Responding to Critical Incidents Guidelines and Resources for Schools (NEPS 201 6)
  • Suicide Prevention in Schools: Best Practice Guidelines (IAS, National Suicide Review Group (2002)
  • Suicide Prevention in the Community – A Practical Guide (HSE 2011)
  • Well-Being in Post-Primary Schools Guidelines for Mental Health Promotion and Suicide Prevention (DES, DOH, HSE 2013)
  • Well-Being in Primary Schools – Guidelines for Mental Health Promotion
    (DES, DOH, HSE 201 5)

Definition of “Critical Incident”

The staff and management of Glencovitt N.S. recognise a critical incident to be “an incident or sequence of events that overwhelms the normal coping mechanism of the school”. Critical incidents may involve one or more students or staff members, or members of our local community. Types of incidents might include

  • The death of a member of the school community through accident, violence, suicide or suspected suicide or other unexpected death
  • An intrusion into the school
  • An accident involving members of the school community
  • An accident/tragedy in the wider community
  • Serious damage to the school building through fire, flood, vandalism, etc
  • The disappearance of a member of the school community

Aim

The aim of the CIMP is to help school management and staff to react quickly and effectively in the event of an incident, to enable us to maintain a sense of control and to ensure that appropriate support is offered to students and staff. Having a good plan should also help ensure that the effects on the students and staff will be limited. It should enable us to effect a return to normality as soon as possible.

Creation of a coping supportive and caring ethos in the school

We have put systems in place to help to build resilience in both staff and students, thus preparing them to cope with a range of life events. These include measures to address both the physical and psychological safety of the school community.

Physical safety

  • Evacuation plan formulated
  • Regular fire drills occur
  • Fire exits and extinguishers are regularly checked
  • Child Safe Guarding Statement and Assessment of Risk
  • Code of Behaviour
  • Anti-Bullying Policy
  • Rules of behaviour for each class
  • Front door locked during class time

Psychological safety

The management and staff of Glencovitt National School aim to use available programmes and resources to address the personal and social development of students, to enhance a sense of safety and security in the school and to provide opportunities for reflection and discussion.

  • Social, Personal and Health Education (SPHE) is integrated into the work of the school. It is addressed in the curriculum by addressing issues such as grief and loss; communication skills; stress and anger management; resilience; conflict management; problem solving; help-seeking; bullying; decision making and prevention of alcohol and drug misuse. Promotion of mental health is an integral part of this provision
  • Staff have access to training for their role in SPHE
  • Staff are familiar with the 2017 document on Procedures for Primary and Post Primary schools and details of how to proceed with suspicions or disclosures
  • Books and resources on difficulties affecting the primary/post primary school student are available
  • Information is provided on mental health in general and such specific areas as signs and symptoms of depression and anxiety
  • The school has developed links with a range of external agencies – list these agencies
  • E.P.S
  • Gardaí
  • Tusla
  • Inputs to students by external providers are carefully considered in the light of criteria about student safety, the appropriateness of the content, and the expertise of the providers. See DES Circulars 0022/2010 (Primary)
  • The school has a clear policy on bullying and deals with bullying in accordance with this policy
  • There is a care system in place in the school using the “Continuum of Support” approach which is outlined in the NEPS documents published on 2007 for primary schools.
  • Students who are identified as being at risk are referred to their class teacher, concerns are explored and the appropriate level of assistance and support is provided. Parents are informed, and where appropriate, a referral is made to an appropriate agency.
  • Staff are informed about how to access support for themselves.

Critical Incident Management Team (CIMT)

A CIMT has been established in line with best practice. The members of the team were selected on a voluntary basis and will retain their roles for at least one school year. The members of the team will meet annually to review and update the policy and plan. Each member of the team has a dedicated critical incident folder. This contains a copy of the policy and plan and materials particular to their role, to be used in the event of an incident.

Team leader: Martina Mallon/ Angela Melaugh
Role

  • Alerts the team members to the crisis and convenes a meeting
  • Coordinates the tasks of the team
  • Liaises with the Board of Management; DES; NEPS;
  • Liaises with the bereaved family

Garda liaison Martina Mallon/Angela Melaugh
Role

  • Liaises with the Gardaí
  • Ensures that information about deaths or other developments is checked out for accuracy before being shared

Staff liaison Kathleen Kelly McIntyre
Role

  • Leads briefing meetings for staff on the facts as known, gives staff members an opportunity to express their feelings and ask questions, outlines the routine for the day
  • Advises staff on the procedures for identification of vulnerable students
  • Provides materials for staff (from their critical incident folder)
  • Keeps staff updated as the day progresses
  • Is alert to vulnerable staff members and makes contact with them individually
  • Advises them of the availability of the EAS Counselling Service and gives them the contact number.

Student liaison Kathleen Kelly McIntyre
Role

  • Alerts other staff to vulnerable students (appropriately)
  • Provides materials for students (from their critical incident folder)
  • Maintains student contact records (R1).
  • Looks after setting up and supervision of ‘quiet’ room where agreed

Community/agency liaison Geraldine McGuinness
Role

  • Maintains up to date lists of contact numbers of
    • Key parents, such as members of the Parents Council
    • Emergency support services and other external contacts and resources
  • Liaises with agencies in the community for support and onward referral
  • Is alert to the need to check credentials of individuals offering support
  • Coordinates the involvement of these agencies
  • Reminds agency staff to wear name badges

Parent liaison Martina Mallon/Angela Melaugh
Role

  • Visits the bereaved family with the team leader
  • Arranges parent meetings, if held
  • May facilitate such meetings, and manage ‘questions and answers’
  • Manages the ‘consent’ issues in accordance with agreed school policy
  • Ensures that sample letters are typed up, on the school’s system and ready for adaptation
  • Sets up room for meetings with parents
  • Maintains a record of parents seen
  • Meets with individual parents
  • Provides appropriate materials for parents (from their critical incident folder)

Media liaison Martina Mallon/Angela Melaugh
Role

  • In advance of an incident, will consider issues that may arise and how they might be responded to (e.g. students being interviewed, photographers on the premises, etc)
  • In the event of an incident, will liaise where necessary with I.N.T.O.
  • Will draw up a press statement, give media briefings and interviews (as agreed by school management)

Administrator Geraldine McGuinness
Role

  • Maintenance of up to date telephone numbers of
    • Parents or guardians
    • Teachers
    • Emergency services
  • Takes telephone calls and notes those that need to be responded to
  • Ensures that templates are on the schools system in advance and ready for adaptation
  • Prepares and sends out letters, emails and texts
  • Photocopies materials needed

Record keeping Critical Incident Management Policy

In the event of an incident each member of the team will keep records of phone calls made and received, letters sent and received, meetings held, persons met, interventions used, material used etc.

Geraldine McGuinness will have a key role in receiving and logging telephone calls, sending letters, photocopying materials, etc.

Confidentiality and good name considerations

Management and staff of Glencovitt National School have a responsibility to protect the privacy and good name of people involved in any incident and will be sensitive to the consequences of public statements. Members of school staff will bear this in mind, and seek to ensure that students do so also, e.g. the term ‘suicide’ will not be used unless there is solid information that death was due to suicide, and that the family involved consents to its use. The phrases ‘tragic death’ or ‘sudden death’ may be used instead. Similarly, the word ‘murder’ should not be used until it is legally established that a murder was committed. The term ‘violent death’ may be used instead.

Critical Incident Rooms

In the event of a critical incident, the following rooms are designated for the indicated purposes

Room Name: Designated Purpose:
STAFF ROOM Main room for meeting staff
CLASSROOMS Meetings with students
CLASSROOMS Meetings with parents
PRINCIPAL’S OFFICE Meetings with media
LEARNING SUPPORT ROOM Individual sessions with students
PRINCIPAL’S OFFICE Meetings with other visitors

Consultation and communication regarding the plan

All staff were consulted and their views canvassed in the preparation of this policy and plan. Students and parent/guardian representatives were also consulted and asked for their comments.
Our school’s final policy and plan in relation to responding to critical incidents has been presented to all staff. Each member of the critical incident team has a personal copy of the plan.
All new and temporary staff will be informed of the details of the plan by Martina Mallon.
The plan was ratified by the B.O.M. at the meeting on 27th May 2019. It will be reviewed in 2021.

Critical Incident Management Team
Role Name Phone
Team leader: Martina Mallon/Angela Melaugh .
Garda liaison Martina Mallon/Angela Melaugh
Staff liaison KathleenKellyMcIntyre/Sarah Timoney
Student liaison KathleenKellyMcIntyre/Conal Herron
Community liaison Geraldine McGuinness
Parent liaison Martina Mallon/Angela Melaugh
Media liaison Martina Mallon/Angela Melaugh
Administrator Geraldine McGuinness

Short term actions – Day 1

Task Name
Gather accurate information Team Leader
Who, what, when, where? Team Leader
Convene a CIMT meeting – specify time and place clearly Team Leader
Contact external agencies Team Leader
Arrange supervision for students Student Liaison
Hold staff meeting All staff
Agree schedule for the day All Staff/C.I.M.T
Inform students – (close friends and students with learning difficulties may need to be told separately) Team Leader
Compile a list of vulnerable students Student Liaison
Prepare and agree media statement and deal with media Team Leader
Inform parents Administrator
Hold end of day staff briefing Team Leader

Medium term actions – (Day 2 and following days)

Task Name
Convene a CIMT meeting to review the events of day 1 Team leader
Meet external agencies Team Leader
Meet whole staff Team Leader/Staff Liaison
Arrange support for students, staff, parents Team Leader/Staff Liaison
Visit the injured Team Leader/Staff Liaison
Liaise with bereaved family regarding funeral arrangements Team Leader/Staff Liaison
Agree on attendance and participation at funeral service Team Leader/Staff Liaison
Make decisions about school closure BOM

Follow-up – beyond 72 hours

Task Name
Monitor students for signs of continuing distress Class teachers
Liaise with agencies regarding referrals Team Leader
Plan for return of bereaved student(s) Class Teacher/Team Leader
Plan for giving of ‘memory box’ to bereaved family Class Teacher/Team Leader
Decide on memorials and anniversaries BOM/Staff, parents and students
Review response to incident and amend plan Staff/BOM

EMERGENCY CONTACT LIST

EMERGENCY CONTACT LIST
AGENCY CONTACT NUMBERS
Garda 074 91 37740
Hospital 074 91 25888
Fire Brigade 999
Local GPs 074 91 31023 – Millbrae

074 91 31344 – Health Centre

HSE Tusla 074 9123672
Community Care Team
Child and Family Centre
Child and Family Mental Health Service (CAMHS) 074 91 20340

074 97 24200

School Inspector Joanne_NiBhaoill@education.gov.ie
NEPS Psychologist 01 8892700
DES 01 8896400
INTO 1850 708 708
Clergy 085 7471625
Georgina O’Brien 087 2509803
Employee Assistance Service 1800 411 057
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